HR and Admin Officer

ODYSEEY SCHOOL SYSTEM

Job description

Position: HR and Admin Officer Job Location: Oshikhandass, Gilgit Reports To: Campus Principal 1. Job Purpose The HR and Admin Officer acts as the on-site campus focal person for Human Resources and manages day-to-day administrative, facility, and logistical operations at Odyssey School System. Working in close coordination with strategic HR department, the role ensures compliant staff attendance and personnel records, efficient campus maintenance, transparent local procurement, and a safe, well-organized learning environment for students and staff. 2. Key Responsibilities (Job Description) Campus HR Coordination & Compliance • Attendance & Leave Management. Monitor daily staff biometric/manual attendance, maintain leave records, and submit verified monthly attendance sheets for payroll processing. • Personnel File Maintenance. Collect, verify, and maintain updated campus employee personnel files (CNICs, educational credentials, contracts, and joining reports) in strict compliance with HR's documentation checklist. • Recruitment & Onboarding Support. Coordinate locally with the Recruitment and Selection Lead to schedule teacher demo lessons and interviews, and facilitate smooth campus onboarding and orientation for new hires. • Employee Relations & Policy Enforcement. Serve as the first point of contact for routine staff HR queries, assist in communicating HR policies, and support performance appraisal coordination at the campus level. Campus Administration & Facility Management • Daily Operations & Upkeep. Supervise support staff (janitorial, security, and transport personnel) to ensure high standards of campus cleanliness, hygiene, and routine facility maintenance. • Safety, Security & Transport. Monitor campus security protocols, fire/safety readiness, and student transport schedules to maintain a secure school environment. • Asset & Inventory Control. Maintain and update the campus physical asset register, tag organizational property, and manage the issuance and stock verification of stationery, teaching aids, and office supplies. Procurement, Logistics & Vendor Support • Routine Procurement. Collect vendor quotations, prepare comparative statements for minor campus purchases, and coordinate with Central Procurement/Finance for timely delivery of goods and services. • Event & Logistical Support. Arrange logistics, seating, and hospitality for school assemblies, parent-teacher meetings, training workshops, and official visits. • Record Keeping & Reporting. Maintain organized administrative logs, utility bills, and vendor service records, submitting periodic operational summaries to the Campus Principal and other concerned stake holders. 3. Job Specification (Qualifications, Experience & Skills) • Education. Bachelor’s degree (16 years of education) in Human Resource Management, Business Administration (BBA/MPA), Public Administration, or a related discipline. • Experience. At least 2 to 3 years of relevant experience in HR operations, office administration, or school management. • Technical Skills. Strong working proficiency in MS Office (Word, Excel, PowerPoint), email correspondence, and digital record/database management. • Core Competencies. Sound knowledge of basic HR documentation, attendance/payroll inputs, inventory tracking, and vendor coordination. • Personal Attributes. Strong organizational and multitasking skills, approachable interpersonal demeanor, high integrity, and ability to work collaboratively across campus and central teams. Note: We interview on rolling basis, so please do not wait till last date to apply for this position. Only shortlisted will be contacted.

Required skills

IT Proficiency, MS Excel, MS Word, MS PowerPoint, Email Correspondence, MIS, ERP, HRM, PROCUREMENT, SUPPLY CHAIN, Inventory Management, Multitasking, Standard office, documentation, Strong numerical skills, organizational skills, record-keeping skills, Good communication, interpersonal skills, Hands on Digital tools

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